Permission & Compliance

Venue Health & Safety Check

Complete this check before delivering any Japanese Jiu Jitsu, Fighting Jiu Jitsu or Brazilian Jiu Jitsu session at a new venue. It records that the space has been inspected against UK health and safety, fire safety and safeguarding requirements, and is kept on the GBJ admin portal as evidence of the visit.

Venue & inspection details

Venue name *
Full venue address *
Type of venue
Disciplines to be delivered at this venue

Japanese Jiu Jitsu, Fighting Jiu Jitsu, Brazilian Jiu Jitsu — list all that apply.

Check carried out by *
Role of the person inspecting
Date of inspection *
Next review due

NGB guidance is to repeat this check at least annually, and again after any change to the premises or how the space is used.

General notes from the visit

Hire agreement, insurance & venue paperwork

Venue contact name
Venue contact phone
Venue contact email
Written hire agreement or booking confirmation in place *

A signed hire agreement sets out who is responsible for what, including cleaning, damage and access.

Venue holds current public liability insurance *

Ask to see the certificate. GBJ coach and member insurance does not replace the venue's own cover.

Venue insurance expiry date
Venue has shared its own risk assessment and fire plan *

Under the Fire Safety Order 2005 the venue is the responsible person for the building. We still need to know their arrangements before we use it.

Fire safety & emergency arrangements

Fire exits are unobstructed, unlocked and clearly signed *
Fire extinguishers are present, in date and serviced *
Fire alarm and detection are working *
Emergency lighting is working *
Evacuation procedure is understood by the coaching team *
Assembly point is identified and safe *
Fire safety notes

Access, egress & accessibility

Step-free accessible entrance is available *
Accessible toilet and changing are available *
Safe parking and drop-off with a safe pedestrian route *
Lighting is adequate in the training area, circulation routes and car park *
Access and egress notes

Under the Equality Act 2010 we must make reasonable adjustments so disabled members can take part.

Training area & equipment

Training area size *

Competition-standard matted areas are 8m x 8m including a safety border. For club training we need enough space for the class size, with a border clear of walls and furniture.

Mat thickness (mm)

Tatami-style mats of 30mm to 40mm are standard for grappling and throwing.

Safety border clearance (metres) *

Clear run-off between the mat edge and any wall or fixed object.

Ceiling height above the mat (metres) *

Needed for throws, breakfalls and any standing work.

Walls within the training area are protected *

Padding or a clear run-off to prevent injury on impact.

Pillars, radiators or other obstacles inside the training area *

Answer YES if any are present — record them in the notes below so they can be controlled.

Mats are clean, undamaged, secure and free of gaps *
All training equipment has been inspected and is fit for use *

Applies to any striking pads, dummies, weights or fixed equipment used in the session.

Training area and equipment notes

Facilities & hygiene

Toilets are available on site *
Changing facilities are available *
Separate or supervised changing arrangements exist for children *
Showers are available and clean *
Drinking water is available *
Heating and ventilation are adequate for strenuous activity *
Mat cleaning and hygiene arrangements *

Who cleans the mats, how often, and what products are used. Cleaning chemicals are covered by COSHH.

First aid & medical arrangements

A suitable first aid kit is available on site *

Required under the Health and Safety (First-Aid) Regulations 1981.

First aid kit location
Defibrillator (AED) available on site *
Nearest A&E or minor injuries unit
Accident reporting procedure *

How accidents are recorded on site, and who reports notifiable incidents under RIDDOR.

Safeguarding & supervision

A safe spectator area exists for parents and carers *
Sessions are open to observation by parents and carers *
GBJ safeguarding policy and contact details are displayed *
Photography and filming arrangements are agreed with the venue *
All coaches delivering here hold a valid enhanced DBS check *
Safeguarding and supervision notes

Sight lines from the entrance, private areas, shared use of the building by other groups.

Risk assessment & control measures

Significant hazards identified *

For example: hard floor beyond the mat edge, low ceilings, shared use of the hall, blind corners, poor ventilation.

Control measures to be put in place *

Management of Health and Safety at Work Regulations 1999 require a suitable and sufficient assessment with the controls recorded.

Residual risk rating after controls *
Venue assessed as suitable for delivery *
Conditions or restrictions on use

For example: ground work only, no standing throws, maximum class size.

Actions required before the first session

Declaration

I confirm this check was carried out on site and the findings recorded are accurate *
Full name of signatory *
Role of signatory

This record is stored securely on the GBJ admin portal as evidence of the check.

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